SBS Post-Lille Congress Tour to Paris May 1 - 3, '09
|
Dear SBS Member Christine Giordano, CAE SBS
| |||||||||||||||||||||||
| May 1, Friday Lille to Paris (D) | ||||
| ||||
| May 2, Saturday Paris B | |||||||||||
| |||||||||||
| Tour Package Inclusions: * First class hotel accommodations: - two-nights Hotel Ambassador * Hotel taxes and porterage * Full buffet breakfast daily * Welcome brasserie dinner * Transfers to the train station in Lille and on arrival in Paris to the Ambassador * High-speed train tickets Lille/Paris, economy class * Paris city tour with local English speaking guide * Services of an SBS tour coordinator throughout * Guided tour of the Louvre * Final Advice Memo plus a Fodor's (or similar) travel guide Tour Package Cost: $899 per person double occupancy $1,225 per person single occupancy Features not included: Airfare; items of a personal nature such as laundry, telephone calls; meals and beverages not specifically mentioned in the itinerary. Train/Luggage Note: Packing judiciously is needed, as your suitcases must be stored in the overhead rack above your seat on the train. You will have to transport your suitcases to the train car and lift them up into the car and into the overhead rack. You can ship unneeded clothes home by UPS or Fed. Ex. CONDITIONS Reservations and Payment: Reservations are confirmed by American Travel Association (ATA), upon receipt of the Reservation Form and deposit. Reservations require a $100 per person deposit to accompany the Coupon. Receipt of final payment is due in the office of ATA no later than March 31, 2009. For reservations received after March 9th, full payment is due with the Reservation Form. All payments must be made by check payable to American Travel Association or by Visa, MasterCard or American Express Card. Cancellation:Land Package: A $75 per person cancellation fee will be charged regardless of the reason for cancellation. Penalty on cancellations received between March 10 and 31st is equal to 25% of the tour price; between March 31 and departure is up to 100% of the land cost per person, depending upon the amount recoverable from the suppliers to whom payment had been sent. There will be no refunds once a tour has begun. Cancellation fee are charged to offset non-refundable payments made on behalf of the tour participants by American Travel Association, Inc. Cancellations must be made in writing to ATA. To avoid discrepancies, ATA will not act on information given over the phone until written notice has been received. Health: The Participants represents that neither he nor she nor anyone traveling with him or her has any physical or other condition or disability that could create a hazard to himself or herself or other members of the tour. This program involves walking over uneven surfaces and climbing stairs at locations that are not handicap accessible. A letter of explanation of any physical or mental condition which may require medical attention or special equipment (wheelchair, for example) must be enclosed with the Reservation Form. Airline Contract: The usual passage contract when the ticket is issued shall constitute the sole contract between the airline and the tour participant. ATA shall not be liable for airline cancellation penalties incurred by purchasing non-refundable tickets. Insurance: Trip cancellation, baggage and medical insurance coverage is available for purchase through a form sent to you by ATA or your local insurance representative. We encourage everyone to consider some form of insurance. Last minute emergencies and illnesses do occur, and the insurance helps offset non-refundable air, hotel, and operator charges. You should also check with your local insurance agent to see what is covered under your homeowners policy. There is a pre-existing condition waiver if Access America (the form sent by ATA) receives the form within 2 weeks from the date of departure. If you use another policy, please check the pre-existing conditions clause. Weather: Paris is on the same latitude as Boston The average high temperature in early May is 65, the low 46 and 7 days of the month average some rain. It is spring and like Boston subject to warm and cold fronts. Responsibility: American Travel Association (ATA), the Society for Bimolecular Sciences (SBS) and/or their agents, act only on behalf of the owners and contractors providing means of transportation or other services to purchasers of this tour and their travel companions (Participants), subject to any and all items and conditions under which any transportation or any other services whatsoever are provided by such owners and contractors. ATA and SBS, their affiliates and their employees and agents (collectively ATA and SBS) shall not be liable or responsible to Participants for the acts or omissions of the aforesaid owners and contractors supplying transportation or other services hereunder, including but not limited to breach of contract, intentional or negligent delay or bodily or property loss, injury or damages. ATA and SBS shall not be liable or responsible to Participants for any loss, injury or death, or other damages caused by or resulting from acts of God, fire, breakdown of machinery or equipment, acts of governments and other authorities, wars, strikes, riots, thefts, epidemics or quarantines, monetary crisis, diseases, terrorism or novel conditions. Participants shall have the responsibility to be aware of and determine the validity of any travel advisories, which may exist. Unless the term "guaranteed" is specifically stated in writing on any invoice or reservation itinerary, ATA and SBS do not guarantee any of such suppliers' rates, bookings or reservations. The Participants' retention of air tickets, reservations or bookings after issuance shall constitute consent to the above terms and conditions. In addition, Participants shall be responsible for conveying the terms and conditions hereunder to travel companions. If, due to weather, flight schedules or other uncontrollable factors, you are required to spend additional nights before or after the tour, participants will be responsible for your own hotel, transfers, meals and related costs. Travel Advisories/Warnings: It is the responsibility of the Participant to become informed about the most current travel advisories and warnings by referring to the U. S. State Departments travel website at www.travel.state.gov/ or by phone at 1-888-407- 4747. In the event of an active State Department Travel Warning against travel to the specific destination location(s) of the trip, should The Traveler still choose to travel, notwithstanding any travel advisory or warning, the Participant assumes all risk of personal injury, death or property damage that may arise out of the events like those advised or warned against. Prices: The tour prices are subject to change due to airfares; land cost increases and foreign exchange fluctuation. ATA reserves the right to change the price for such reasons or changes in the number (26)of participants upon which the tour costs are based. All prices are based on rates and tariffs in effect on July 17, 2008. Proof of Citizenship and Visa Requirements: A valid passport is required for travel. You can now apply for a passport at your local post office or the U.S. Passport Agency nearest you. Please be sure your passport validity extends 6 months beyond your arrival date in Italy. Visas are not necessary for American citizens traveling to France. Tax Deductibility: Current U.S. tax regulations allow deductibility for travel and subsistence expenses incurred in travel related to trade or business. It is the responsibility of the traveler to become familiar with and adhere to the specific reporting requirements imposed. Contact Information |
SBS Post-Lille Congress Tour to Paris RegistrationName(s) ___________________________________________________________ |
